Privacy & data
Privacy Policy
We collect only the information needed to operate the site, respond to you, and support responsible research collaboration.
What this policy covers
This policy covers information submitted through How Intelligence Works pages and forms, ordinary technical information created when you use the website, and information processed by services that help operate the site.
It does not turn a website enquiry into research participation. Any future research involving participants, sensitive information, clinical data or institutional data will require its own consent, ethics, privacy and governance process.
Information you choose to provide
You may provide information when you contact us, join a contributor list, propose data, share knowledge, discuss collaboration, or enquire about funding. Depending on the form, this can include your name, email address, organisation, areas of interest, message, dataset metadata, links, or other information you deliberately submit.
Please do not send sensitive personal, clinical, identifiable participant, or confidential institutional data through general website forms.
How information is used
Information submitted through the site is used to respond to enquiries, route contributions, assess whether a proposed collaboration is relevant, maintain necessary administrative records, and improve the project.
We do not treat a general website submission as permission to use information for unrelated research, public reporting, marketing, or publication.
Website services and cookies
The website may use essential cookies and services needed for security, performance, analytics, spam prevention, accessibility, and site administration. Where consent is required for non-essential technologies, the site’s cookie controls should be used to manage that choice.
Third-party services may process limited technical information according to their own terms and privacy practices. We aim to keep integrations proportionate to the needs of the site.
Storage, access and security
Website submissions may be stored in the WordPress administration area and may also generate an email notification to the project contact address. Access should be limited to people who need it for legitimate project work.
No website can promise absolute security. We use reasonable administrative and technical safeguards and avoid asking for sensitive material through ordinary forms.
Your choices
You may ask what information you have submitted through the website, request correction of inaccurate contact information, or ask for deletion where the project is not required to retain it for legal, security, governance or record-keeping reasons.
You may also choose not to provide optional information. If a form asks for information that you do not want to submit, contact us to discuss another route.
Changes and contact
This policy may change as the project, its governance, and its technical systems develop. Material changes should be reflected on this page.
For privacy questions, requests, or concerns about information submitted through the site, use the Contact page.
How Intelligence Works
Need something clarified?
If something on this page is unclear, contact How Intelligence Works and we will help you find the relevant information.